Eoffice part 4 File creation

File Creation of 2 types
1.Main file
2.Part file
Main file Creation
Below Receipts Tab we can observe Files Tab this can be used for creation of files

Main file is of 2 types
Physical
Electronic
further each classified as SFS and Non SFS

Procedure for creating a File:
select File Type

SFS(Single File System):
In this File No is restricted by selecting available options

Non SFS(Non Single File System):
In this no restrictions in File No its User choice.

Click Continue Working
Once file is created stored in completed in created tab.

Once File created open the file from completed tab
File appears as below

Note Part

File contains to 2 parts Noting (leftside),Correspondance (right side)
Noting is of 2 types
1.yellow colored
2.Green colored

• Yellow note is used for drafting purpose,yellow note can be converted to Green  Note by selecting submit and Confirm
• Green Note is permanent official note, No changes can be done in this note once forwarded which is possible in yellow note.  

Once yellow completed click submit

Click Confirm to convert Yellow note to Green Note

Green Note can created by above method
secondly by directly selecting Green Note Where draft note Not necessary

Correspondance Part:

• It is right side of note which provides supporting documents to Noting part

Correspondance documents are uploaded as Receipts , now reciepts are attached to correspondance through TOC

Thus all corresponding Receipts are attached as supporting document for the data in Note

It will be forwarded to respective user/official for further approval